Who we are
Gold Bar Training Center operates martial-arts and fitness programs at 2090 Deadwood Ave Suite 3, Rapid City, SD 57701. In this policy, “Gold Bar,” “we,” and “us” refer to Gold Bar Training Center.
Information we collect
- Contact and profile information, including names, email addresses, phone numbers, birthdates, addresses, and family relationships.
- Program, membership, attendance, rank, competition, trial-class, and account history.
- Emergency-contact and health or safety information voluntarily supplied for safe participation.
- Waivers, signatures, profile photos, and documents supplied to the gym.
- Payment records and payment-provider references. Card numbers entered into Square are handled by Square and are not stored by Gold Bar.
- Messages, email and device-notification preferences, delivery records, and historical SMS consent or opt-out records.
- Technical and security records needed to operate the service, prevent abuse, investigate errors, and maintain audit trails.
How we use information
We use information to schedule and provide classes, manage memberships and families, collect payments, communicate class or account updates, support member safety, maintain attendance and promotion history, respond to requests, secure the system, comply with applicable obligations, and improve gym operations. We do not use health or emergency information for advertising.
Email and device notifications
We use email for class, account, membership, and staff communications. Signed-in users may separately enable browser notifications on a device. Enabling them creates a device-specific push subscription, which can be disabled from the notification page or browser settings. Notification previews are kept brief and sensitive staff-message contents remain inside the authenticated portal.
The gym does not currently send automated SMS messages. Historical SMS consent, opt-out, and delivery records may remain only for audit, dispute-resolution, and legal-retention purposes; they are not used to restart texting without a new decision and appropriate consent.
Service providers and disclosures
We use service providers to operate specific functions, including hosting and databases, Square for payment processing, Resend for email, browser-platform push services for optional device notifications, and a configured backup provider. We provide only the information reasonably needed for that function. We may also disclose information when required by law, to protect a person’s safety, to investigate fraud or misuse, or as part of a business transfer subject to appropriate protections. We do not sell personal information.
Children and family accounts
Information about a minor is supplied and managed by the minor’s parent or legal guardian. Messages concerning a minor are routed to the family payer or guardian rather than to the child. Parents and guardians may contact us to review or correct their child’s information.
Retention
We retain information only for as long as reasonably necessary for gym operations, safety, accounting, dispute resolution, consent evidence, and applicable legal obligations. As an operational baseline, unsuccessful or unconverted lead records are reviewed after 24 months, raw processed provider webhook payloads after 90 days, and routine email or historical SMS delivery logs after 24 months. Membership, payment, attendance, waiver, and incident-related records may be retained longer when needed to document the services provided or protect legal rights. Legal holds suspend ordinary deletion. Our internal data-retention runbook governs review and deletion.
Security and backups
We use role-based access, authenticated private file routes, encrypted credential storage, audit records, database backups, and transport security appropriate to this system. No method of storage or transmission is completely secure, so we also limit collection and access.
Your choices and requests
You may update information through the gym or member portal, disable device notifications at any time, and ask us to access, correct, export, or delete information. Some records may need to be retained for accounting, safety, contract, fraud-prevention, or legal reasons. We will explain any limitation that applies to a request. Contact us using the email or phone number below.
Changes to this policy
We may update this policy as the gym or its service providers change. The effective date above identifies the version currently in force.